WCX 2019 Contract for Exhibit Space

Company Contact:

The following contact information is collected for internal purposes. Please note that this is the individual who will receive all planning and informational correspondence for the show.
( ) - x
( ) - x

Bill To Contact:

The following information will be used when generating invoices.
( ) - x
( ) - x

Onsite Contact:

The following information will be used for internal purposes only.
( ) - x
( ) - x

Directory and Listing Info:

The following information will be used in the printed show directory. The deadline to ensure inclusion is February 25, 2019.
( ) - x
( ) - x
(chars left: 600)
This description will be visible online and in the WCX Mobile App ONLY.
(chars left: 350)
Please enter your 50 word company description to be published in the print program. The deadline to update your information to be included in the print materials is Feb 25, 2019.

Booth/Pricing Details:

EXHIBIT FEE: $54.00 USD per NSF

Fee Includes:

  • Draped 8’H back wall and 3’H side rails (excluding Islands or bulk space)
  • Booth identification sign (excluding Islands or Peninsulas)
  • (12) One-day Full Conference Exhibitor Personnel Passes per standard 10’x10’ (100 sqft) (Includes access to the exhibit hall before/after show hrs if necessary, and technical sessions)
  • (6) One-day Full Conference Employee Passes per standard 10’x10’ (100 sqft) (Includes access to the exhibit hall during show hrs, and technical sessions)
  • Company listing and profile in either the printed Event Guide* and/or electronic Exhibitor Directory as applicable (*contract, profile and payment must be received prior to print deadline if applicable: February 25, 2019)
      • ft   x   ft  =  sq ft
      Refer to the floor plan and indicate booth number choices in order of preference. The exhibit space will be assigned by SAE according to the SAE Exhibition Rules and Regulations and in the best interest of the Exhibit, Event, and SAE overall.

      Click here to view the Floor Plan

      Exhibit Information:

      EXHIBITOR MOVE-IN
      Friday April 5, 2019 8:00 a.m. - 4:30 p.m.
      Saturday April 6, 2019 8:00 a.m. - 4:30 p.m.
      Sunday April 7, 2019 DARK (hall is closed)
      Monday April 8, 2019 8:00 a.m. - 4:30 p.m.
      All exhibits must be fully installed, and visqueen removed, by 4:30 p.m. on Monday, April 8, 2019 to allow for final placing of aisle carpet and cleaning.

      Exhibit Hours
      Tuesday April 9, 2019 8:45 a.m. – 5:30 p.m.
      Wednesday April 10, 2019 8:45 a.m. – 5:30 p.m.
      Thursday April 11, 2019 9:30 a.m. - 4:00 p.m.
      *Exhibit Hours subject to change.

      EXHIBITOR MOVE-OUT
      For more information and helpful hints on postshow procedures and move-out, please go to www.freemanco.com/postshowFAQ
      Thursday April 11, 2019 4:00 p.m. - 9:00 p.m.
      Friday April 12, 2019 8:00 a.m. - 4:30 p.m.
      Saturday April 13, 2019 8:00 a.m. - 12:00 p.m.

      Terms and Conditions

      Completion and submission of this form constitutes agreement of accompanying Terms and Conditions.
      PAYMENT TERMS: Minimum 50% deposit must be made upon receipt of invoice. Exhibitor must remit balance of exhibit fee by December 10, 2018. For all agreements executed after December 10, 2018, Exhibitor must pay 100% of the total exhibit fee.
      CANCELLATION: In the event of an exhibition space cancellation, SAE must receive written notice of such cancellation. If more than one-hundred and twenty (120) days prior to the opening day of the exhibition, then SAE shall retain a service charge equal to 50% of the rental cost of the space. If a cancellation takes place less than one-hundred and twenty (120) days of the opening day of the exhibition, the exhibitor is liable for 100% of the rental cost of the space.

      In the event of an exhibit space reduction; SAE must receive written notice of such reduction. If more than one-hundred and twenty (120) days prior to the opening date of the exhibition, then SAE shall retain a service charge equal to 50% of the rental cost of the space not used.

      SAE Show Management reserves the right to move, consolidate or to otherwise make changes of the exhibit floor should it be necessary for the best interest of the Exhibition. This could potentially involve relocating initially selected exhibit space up to thirty (30) days prior to move-in or the start of the event.

      NO REFUNDS WILL BE ISSUED AFTER DECEMBER 10, 2018.

      Click here to view the Exhibit Terms and Conditions
      Please enter the name of the individual responsible for signing the Exhibit Space Rental Agreement
      ( ) - x
      After you click the submit button below you will receive a confirmation email with a link to your completed contract via email. You will pay for your booth space on the following screens.